EA to MD(Male)

Designation – Executive Assistant to MD
 Job location – Chembur, Mumbai

Job Summary
We are looking for a proactive, detail-oriented, and highly organized Executive Assistant to provide
high-level administrative and operational support to the Managing Director of a fast-paced chemical
trading company. The ideal candidate will have strong communication skills, an understanding of
business operations, and the ability to manage confidential information with discretion. Prior
experience supporting top leadership in the chemical or industrial sector is preferred.

Key Responsibilities
Administrative Support
 Manage the MD’s daily calendar, schedule meetings, and coordinate appointments.
 Handle all incoming and outgoing communication on behalf of the MD (emails, calls,
correspondence).
 Organize domestic and international travel, visas, accommodation, and itineraries.
 Prepare reports, presentations, meeting agendas, and follow-up minutes.
 Maintain a filing system for important documents, contracts, and confidential files.
Business Coordination
 Assist in coordinating strategic initiatives and tracking project progress.
 Liaise with internal departments on behalf of the MD.
 Coordinate meetings with clients, suppliers, partners, and stakeholders.
 Follow up on action items discussed in executive meetings.

Key Skills & Qualifications:
 Any bachelor’s degree or related discipline; MBA is a plus.
 Having a secretarial diploma and knowledge of shorthand will be an added advantage.
 4–10 years of experience as an Executive Assistant.
 Strong organizational, multitasking, and time management skills.
 High proficiency in MS Office (Excel, PowerPoint, Outlook, Word).
 Excellent written and verbal communication skills.
 Discretion in handling sensitive and confidential information.
 Knowledge of basic commercial documentation (POs, invoices, export paperwork) is a plus.